• Physician name (first, middle, last) 
• NY State medical license number
• License date
• Date of birth
• Gender
• Medical school
• Year of medical school graduation
• Resident year & place of residency
• Specialty (primary specialty plus 2 sub-specialties)
• Board certifications
• Other state or national medical society membership
• Preferred mailing address, phone, fax, email
• Office address (up to 3 office addresses, phone, fax, email)
• Languages spoken
• Insurance carrier plans accepted by office
• Hospital affiliation, title, department
• Practice website

Some of the demographic data is used for the Medical Directory of New York State, see I above. MSSNY may use the demographic data it stores to communicate with physicians and to enhance member services. MSSNY may use demographic data to conduct demographic studies. If a demographic study is published, the study will not provide data that will identify any individual physician or medical practice unless consented by the physician or medical practice, but, the data may be aggregated such as by specialty, county or locality.

MSSNY may share data with the AMA and county medical societies in order to assure the highest possible level of accuracy in the AMA-MSSNY-county medical society list of physicians.

IMIS is MSSNY’s database that stores membership, demographic and contact data. MSSNY stores membership data pertaining to category and status of members and the preferred mailing address for all MSSNY correspondence. The membership related fields store dates relating to when a physician joined MSSNY, the date when a MSSNY member paid membership dues, and the county medical society the physician has joined. The IMIS data base includes the information listed in II above as well as the following

• IMIS identification number
• MSSNY membership category and type
• Membership status
• Physician’s full name
• Preferred mailing address
• Phone
• Fax
• E-mail address
• Joined date
• Dues payment date and amount
• County Medical Society membership
• MSSNY committees
• Continuing Medical Education data

MSSNY uses the IMIS database for internal purposes, as a means to communicate with its member physicians and to enhance member services. MSSNY may provide pertinent membership information to the physician’s county medical society. In addition, MSSNY may provide to the AMA information regarding new AMA members, AMA student outreach, and AMA Life Membership/Dues Waived/ Deceased Physician Information.

MSSNY will use e-mail addresses voluntarily provided by physicians to notify them about MSSNY’s services, products, activities or upcoming events. Physicians who do not wish to receive notifications by e-mail may opt-out of receiving such information at any time by contacting MSSNY Information Services Department at 516-488-6100 ext. 367 or 365.

Electoral Data Obtained from Outside Vendor

MSSNY has retained an outside consultant to obtain electoral and personal demographic data including: residential address, congressional and senatorial districts, political party affiliation, voter registration, voters in each household, voted (yes or no) in recent elections and primaries, median household income, per capita income by geographic area, residential real property tax rates and real property assessed valuation (herein referred to as “Electoral Data”). The outside consultant has obtained Electoral Data from public sources. The Electoral Data has been imported to the IMIS system, see II above.

The Electoral Data is used by MSSNY to conduct demographic studies and to assist MSSNY to provide advocacy by demonstrating the continued strength that physicians bring to New York State from an electoral, financial, political contribution and tax base perspective. MSSNY will not release Electoral Data that will identify any individual physician or medical practice unless consented by the physician or medical practice. If a demographic study or document is prepared using Electoral Data, the data will be aggregated such as by county, district or specialty.

III. Third Parties

MSSNY generally does not rent or sell phone numbers, fax numbers, e-mail addresses or personal identifying information to third parties. The only information that MSSNY sells is mailing lists/labels and other contact information as negotiated with the third party. The third party must demonstrate to MSSNY that the intended use of this information is in the interest of the physician. Third parties must agree that the mailing lists and contact information provided may not be duplicated, and must adhere to MSSNY Privacy policies.

IV. Opt-Out and Making Changes to Demographic and Membership Information

As noted in the above sections, most of the demographic and membership data collected by MSSNY is provided by the physicians, the AMA and the county medical societies. Physicians have the opportunity to view and modify their data by calling the MSSNY Information Services Department at 516-488-6100 ext 367 or 365. Physicians can also e-mail changes and corrections to the Information Services Department: ISdept@mssny.org

Physicians can also request to opt-out of mailings, publications and e-mail by contacting the MSSNY Information Services Department.
If you have any questions or wish to have your name and contact information removed from specific mailing lists and/or electronic email communications, please contact our Information Services Department.

V. General Provisions

MSSNY will disclose personal information to third parties if MSSNY believes in good faith that the law requires MSSNY to do so.

MSSNY reserves the right to amend this policy at anytime. Amendments will be posted on the MSSNY website.